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Event Planning & Strategy Support


Event Planning & Strategy Support

We plan purpose-driven corporate & fundraising events with a lasting impact on community and overall company objectives.

 

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Event Planning & Strategy Support


Event Planning & Strategy Support

We plan purpose-driven corporate & fundraising events with a lasting impact on community and overall company objectives.

 

Let's get STarted

Event Intelligence

Successful events, whether corporate or nonprofit, begin with strategic event planning. Determining the right event that meets all company or organization's objectives should be top priority. This is why we begin every client relationship with an Event Intelligence Meeting.

During this meeting, we bring together our professional team of event planners with your team's stakeholders and top-level decision makers for a full evaluation of objectives, scope of work, event vision and tangible capabilities.

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FOLLOWING THE EVALUATION, YOU RECEIVE A COMPREHENSIVE EVENT INTELLIGENCE REPORT TO USE IN STRATEGIC EVENT PLANNING SESSIONS AND BOARD OR TEAM MEETINGS.


Mid-planning and feeling overwhelmed? We can help! We can create an Event Diagnostic for those who are midway through their event planning stages and need more support or guidance.


EVENT PLANNING

Every event is specific to a company's needs. This is why our service packages are created after the Event Intelligence Meeting. Based on your customized Event Intelligence Report and your organization's specific needs, we can then create one of two packages for you:

 

EVENT GUIDANCE

High-level strategic event support for the company with an in-house team for execution. You receive the Agility Planner, along with expert event guidance, professional event resources, assistance with high-level contract negotiations, and task and event budget support.

Event Guidance packages start at $5,000

FULL-EVENT MANAGEMENT

Customized, full-scale event planning, management and execution of Scope of Work as outlined in Agility Planner. Includes but not limited to:

Speaker/Entertainment Management

  • Creation of speaker agreements
  • Management of contract deliverables

Production & Audio Visual

  • Sourcing of production team
  • Management of production & program needs
  • Contract negotiations

On-Site Staffing & Full Day-of Management

  • Set up/Tear down
  • Attendee, volunteer, staff management
  • Direct point of contact for venue, vendors, client
  • Event program timeline creation & day-of tracking

Site Selection

  • Venue Sourcing
  • Venue selection, contracting, management

Lodging & Transportation

  • Room block reservations
  • Off-site event transportation arrangements

Budgeting

  • Creation, tracking & final recon

Food & Beverage Planning

Vendor Selection

  • Sourcing
  • Selection, contracting, management

Event Registration

  • Online registration website creation & management
  • Attendee management & communication

Add-on's: PR & Marketing, Sponsorship, Graphic Design, Personal Styling

Full Event Management packages start at $15,000

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Process


"I have a habit of handing people impossible tasks, which means that I need to surround myself with rare individuals who can do the impossible. In that regard Talin’s support of TEDxSanDiego and our Innovation Alley program has been invaluable. Her customer-focused dedication to success and excellence shows at every turn."

– Mark Lovett, Chief Organizer TEDxSanDiego, TEDxMonumento

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Process


"I have a habit of handing people impossible tasks, which means that I need to surround myself with rare individuals who can do the impossible. In that regard Talin’s support of TEDxSanDiego and our Innovation Alley program has been invaluable. Her customer-focused dedication to success and excellence shows at every turn."

– Mark Lovett, Chief Organizer TEDxSanDiego, TEDxMonumento

OUR PROCESS

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Agility Planning

Once booked, we start by developing a custom Event Agility Planner, which outlays an itemized project management tracker with specific deliverables, deadlines, team leads, resources, event budget and event communication plan,  giving you a full at-a-glance view of how your event is progressing throughout the process.

We'll be:

  • Directing the projects.
  • Managing the teams and execution of tasks.
  • Monitoring the budget.
  • Managing attendees.

You'll be:

  • Finalizing event program.
  • Developing sponsorships.
  • Creating marketing materials and managing PR.
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Prime Time Assistance

The days and hours leading up to and through the actual event require all hands on deck. We'll be managing every last-minute logistical detail so your team can relax and enjoy the event.

We’ll be:

  • Managing all vendors, speakers, contributors etc.
  • Interfacing with venue staff.
  • Connecting and supporting with prominent event attendees.
  • Finalizing all event décor, set up, and final production needs.
  • Managing check-in, registration.

You’ll be:

  • Enjoying the entertainment
  • Connecting and building relationships with your attendees
  • Resting confidently that your meeting objectives are being met.
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Post Event ROI

A great event creates a lot of great opportunities in both business ROI and in donor relations. We help you develop and execute a post-event strategy that takes the amazing momentum that's been generated at the event and turn it into meaningful next steps that net positive returns in years to come. 

We'll be:

  • Communicating with attendees, sponsors, contributors to event.
  • Setting up post-event satisfaction surveys.
  • Creating partnership opportunities post-event.

You'll be:

  • Continuing to net results week after month after year, and determining next steps for upcoming year.

 

We're not successful until you've met or exceeded your objectives and event expectations.

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Clients


"When Talin puts her energy and mind behind a project -- there is no stopping her. I worked with her on an event, Take Flight, to showcase a dozen entrepreneurs. She guided us through the event planning process with ease and help us avoid miss-steps. She dedicated her time, energy, and passion to seeing the event succeed. Talin has firepower. It's been a pleasure to get to know her through her work at One Hart Events."

– Lauren Hong President, Lauren Olivia & Co

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Clients


"When Talin puts her energy and mind behind a project -- there is no stopping her. I worked with her on an event, Take Flight, to showcase a dozen entrepreneurs. She guided us through the event planning process with ease and help us avoid miss-steps. She dedicated her time, energy, and passion to seeing the event succeed. Talin has firepower. It's been a pleasure to get to know her through her work at One Hart Events."

– Lauren Hong President, Lauren Olivia & Co

Our Clients

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About


"I was privileged to work with Talin as she ran for and won the Leukemia & Lymphoma Society's (LLS) prestigious Woman of the Year competition in 2014. This activity engages business leaders and community influencers to support the mission of LLS. I found her to be passionate, relentless and organized in her pursuit of this title. Over 10 weeks, she organized a group of diverse individuals and many activities that garnered financial, community and media support. LLS is fortunate to count Talin as a volunteer and supporter. "

– Kathlene Seymour, Executive Director Leukemia Lymphoma Society, San Diego-Hawaii Chapter

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About


"I was privileged to work with Talin as she ran for and won the Leukemia & Lymphoma Society's (LLS) prestigious Woman of the Year competition in 2014. This activity engages business leaders and community influencers to support the mission of LLS. I found her to be passionate, relentless and organized in her pursuit of this title. Over 10 weeks, she organized a group of diverse individuals and many activities that garnered financial, community and media support. LLS is fortunate to count Talin as a volunteer and supporter. "

– Kathlene Seymour, Executive Director Leukemia Lymphoma Society, San Diego-Hawaii Chapter

MEET OUR TEAM

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TALIN HARTOUNIAN
President, Director of Events & Operations

Talin (Tall-een) Hartounian is an experienced corporate meeting and event planner with 15+ years experience in the event industry. She launched One Hart Events at the age of 25 in an effort to turn her passions and skillsets into a career and create event experiences that served a greater purpose. Her event resume features international medical, pharmaceutical, educational and technology conferences boasting upwards of 2500 attendees, the well-known TEDxSanDiego, and a number of city-wide fundraising events raising upwards of $100k.

The Leukemia & Lymphoma Society recently dubbed Talin the 2014 Woman of the Year for her efforts in raising more than $70,000 in 10 weeks through fundraising events, community-wide campaigns, and corporate sponsorships and she continues to stay involved with the organization in raising awareness and funding for vital life-saving research.

When she's not running around with a clipboard, her trusty planner, and a lengthy To-Do list, Talin is exploring the wonders of the world, running half marathons, convincing friends to go camping in the winter, and spending as much time with the elderly as possible because "they just know everything!"